Payroll Specialist

PAYROLL SPECIALIST POSITION OVERVIEW: The Payroll and Benefits Specialist is responsible for processing payrolls and payroll deductions in accordance with an established schedule and for serving as the primary benefits specialist.
The payroll specialist is directly responsible to the Director of Business and Finance.
MINIMAL QUALIFICATIONS: High School Diploma.
B.
S.
degree preferred.
Three (3) years' experience in payroll or related field in an educational setting preferred but not required.
Computer data entry experience.
Knowledge of the provisions and reporting requirements of the Virginia Retirement System.
DUTIES AND RESPONSIBILITIES: Process semi-monthly hourly and contract payrolls, including supplemental payrolls, and payroll deductions for division employees.
Verify the accuracy of account codes prior to processing payroll entries.
Calculate appropriate involuntary deductions, including garnishments (i.
e.
, child support, tax liens, court orders, etc.
,), and voluntary deductions, including health insurance, 403(b) contributions flexible and dependent care accounts, supplemental insurance, tax withholdings etc.
Reviews and processes all workers compensation claims and monitors the status of injuries and return to work dates.
Reconciles monthly, quarterly and annual tax records for review by either the Accountant or Director of Business and Finance.
Processes all documents for salary protection claims and maintains dialogue with insurance company.
Maintains a cumulative file of payroll exceptions and corrective actions taken.
Assists employees with interpreting retirement benefits and serve as the primary health benefits contact for the division.
Also prepares informational brochures for communicating benefits available.
Verify the completeness of health and dental enrollment forms prior to submission to insurance providers.
Assist with Health Insurance Open Enrollment.
Update payroll records for any health insurance or benefit changes.
Ensure payroll is not calculated without proper authorization and supporting documentation.
Ensure the appropriate hourly rates are applied when processing contractual payrolls.
Maintains accurate payroll and deduction records for all division employees.
Interprets COBRA benefits to employees and ensure COBRA information is effectively communicated in a timely manner.
Provides employment and salary verification data upon request.
Maintain knowledge of all payroll tax related publications from either the Internal Revenue Service or Virginia Department of Taxation, and communicate key payroll tax related changes to the Director of Business and Finance in a timely manner.
Communicate the number of W-2 forms needed for order by the Business Manager.
Process accounts payable transactions relating to payroll deductions or garnishments for review and approval by the Accountant or Director of Business and Finance.
Assist the Budget Analyst with ensuring the correct coding of employees within Position Control.
Prepare payroll signature forms for all payroll checks that are hand delivered to employees.
Serves as the System Administrator and Trainer for the Payroll Module.
Participate in and assist with cross training for functions performed within the Business and Finance Department.
Prepares desk procedures for duties performed.
Performs other duties as assigned in a timely manner.
PERFORMANCE REQUIREMENTS: Demonstrates the ability to effectively communicate with all organizational levels, both inside and out of the division.
Demonstrates the ability to meet established deadlines in the processing of payrolls and related payroll reports.
Demonstrates the ability to protect the confidentiality of payroll information.
Contributes to staff morale by promptly and accurately handling all payroll matters.
Keeps informed of federal, state and other regulations associated with payroll reporting.
Demonstrates good work habits to include punctual and regular attendance and efficient use of time.
Demonstrates the knowledge and skills required to perform assigned tasks.
Demonstrates accuracy in financial reporting and data entry.
Demonstrates ability follow complex oral and written instructions.
Possesses good organizational skills.
Benefits: This position is eligible for benefits.
Terms of Employment: National Child Care Background Fingerprinting Tuberculosis Testing Details: All qualified candidates must submit the following by the closing date of this announcement: 1.
Completed online application.
2.
Resume that clearly demonstrates the above minimum qualifications.
It is important that you include all experiences and education related to the position to which you are applying.
3.
Must provide three (3) professional reference forms/letters.
4.
All documentation/certification necessary (scanned copies accepted) to substantiate minimum qualifications; must be uploaded into application.
It is the applicant's responsibility to verify that information entered and uploaded is received and accurate.
Petersburg City Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.
This job description is intended to accurately reflect the position activities and requirements.
However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary.
It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.
Job Type: Full-time Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Health insurance * Life insurance * Paid time off * Retirement plan * Tuition reimbursement * Vision insurance Schedule: * Monday to Friday Work setting: * Office Work Location: In person